Events Coordinator

Organization

First Liberty Institute is the largest legal organization in the nation dedicated exclusively to protecting religious freedom for all Americans. We believe that true religious liberty means recognizing the fundamental right of every individual—including all ages, races, genders, and faiths—to follow their conscience and to live according to their beliefs. Founded in 1997 and based in Plano, Texas, our legal team partners with elite volunteer attorneys across the country to secure religious freedom, from local matters to the Supreme Court, at no cost to our clients. For more information, please visit www.FirstLiberty.org.

Position Summary:

First Liberty Institute’s Event Coordinator will support the Ministry Relations Event team in the coordination of events, activities, and communication in the various stages of the event planning process.

Responsibilities:

 Pre-Event

• Collaborate with Event and Marketing teams on specialty event timeline, and promotional marketing materials to include save the date, invitation graphics/copy, mailings and attendee communication
• Label event cards
• Prepare table collateral requirements

Week of Event

• Utilize Mail Chimp to send final event communications and attendee updates as assigned
• Assist Event Manager with completion of name badge printing for events (AVERY labels)

 At Event

• Manage on-site registrations to include attendee changes and walk-ups
• Assist in organizing name badges and registration lists as needed
• Assist with table set-up as needed

 Post Event

• Participate in post event evaluation meeting, record notes and distribute accordingly
• Assist with allocation count as needed
• Submit event expenses to Event Manager for P&L budgetary purposes

 Additional Duties

• Assist with all major events as assigned
• Provide department mail back-up support (distribution and allocation)
• Provide support for F3 (Future, Faith, Freedom) initiatives as needed
• Other duties as assigned

Requirements:

• Must agree with and sign First Liberty’s Articles of Faith
• Bachelor’s degree in Hospitality Management, Marketing or Communications preferred
• Must possess computer skills, with proficiency in Microsoft Suite applications
• Experience with Canva, Adobe Illustrator, InDesign and Dropbox a plus
• Familiarity with event and constituent software such as Raiser’s Edge (RENXT) and MailChimp
• Excellent written and verbal communication skills with ability to adapt communication style to different audiences
• Ability to multitask and work effectively under time constraints and deadlines
• Ability to travel domestically as needed, up to 30%

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to stand and walk around for long periods of time during events
• Ability to climb or balance, stoop, kneel, crouch
• Able to lift and or move up to 20 pounds without assistance

First Liberty Institute is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, sex, national origin, disability or marital status, in accordance with federal and state law.

Please submit your resume to Lori Ross at lross@firstliberty.org